Anyone for a Game of ‘Catch-Up’?

While federal tax laws have many provisions of interest to employers, one you should be certain to trumpet far and wide is a special provision of key value to your older employees.

Under the provision, those nearing retirement (designated in the law as individuals age 50 and over), can make larger tax-deferred contributions to most qualified plans than can other employees. The stated goal of these more generous contribution levels is to allow these employees the opportunity to “catch up” from past years when their allowable contribution levels were far lower than today.

We can help you inform qualifying employees of this opportunity as part of an overall review of the retirement options you offer. Such reviews are advisable on a regular basis (we recommend at least annually). They allow employees to reconsider any choices they have made previously about contribution levels or plan funding choices, and they provide an excellent method for you to advise employees of tax law or other plan updates that affect their retirement benefits.


Legal Insurance Voluntary Benefit

While companies are trying to rein in expenditures through cutting employee benefits, workers are still facing the same needs in life, and some of those demands are expanding. One way employers can help is through employee-paid voluntary benefits.

Some of the greatest extra expenses workers face are legal costs. The American Bar Association reports that more than half of American workers will face a legal problem in the next year. Legal issues span a wide array of concerns, including buying a home directly from a seller, adopting a child, creating or changing a will, and debt collection.

Legal services plans often cover the employee and dependents and provide substantial cost savings when participants use an in-network attorney. When you consider the likelihood of financial problems, identity theft or the need for will and estate planning, you can see how popular legal insurance voluntary benefits can be.


Best Practices for Your 401(k)

Since court cases abound accusing plan fiduciaries of mismanagement, establishing an oversight plan is paramount. Law firm McKenna Long & Aldridge recently compiled a list of best practices that fiduciaries can use when selecting and monitoring an investment plan.

• Hold regular meetings (generally, at least quarterly) and keep minutes documenting the decisions you make, as well as the process.

• Ensure that minutes reflect the factors that were considered in making decisions.

• Evaluate the relationship with the plan’s recordkeeper on a periodic basis.

• Ask consultants and other advisors whether the plan has adopted any administrative practices that reflect a minority approach relative to other plans of its size and whether there are any other trends with respect to investment or administration issues that should be considered.

 
The New ‘Dependents’

If an employee called in to say he would be staying home to care for a sick dependent, would you automatically think of a five-year-old with a temperature? Increasingly, workers are caring for aging adults, possibly in addition to children still at home. How do your current benefits recognize and assist with this reality?

An employee assistance program that offers practical advice on handling the care of elderly dependents can be of great value to your workers. There is a wide variety of help available, yet most employees with elder care concerns don’t know where to turn initially.

You can survey employees to find out what needs are in the greatest demand. For example, some programs offer support for Alzheimer’s Disease issues, while some provide advice on maneuvering within the Medicare system.

Other benefits include job sharing, alternative work schedules and telecommuting to allow employees the flexibility to deal with parents’ needs. Each of these requires some tweaking of company insurance, particularly workers compensation, so cross-check with your agent to make sure you don’t create coverage gaps.

 
Fighting Chronic Disease at Work

What are the factors causing employee absenteeism and elevated healthcare costs?

Primarily, those problems are caused by chronic disease or conditions, such as obesity and high blood pressure, and stress-related disorders that include mental health and musculoskeletal issues.

A key component in controlling chronic health problems is good nutrition. That doesn’t mean only what you eat, but also how much, how often, where and under what circumstances. That’s why many successful companies are now adding the services of a registered dietician to their employee assistance programs.

A registered dietician can help employees design and stick with an eating program that helps them lose weight, maintain a healthy weight, support a strong immune system, and mitigate problems associated with chronic disease—all within the budget and lifestyle constraints that confront employees today.

Nutritional coaching is a preventive healthcare tool that is frequently not covered under traditional healthcare plans. The overall effect of this workplace benefit can be a reduction in organizational healthcare costs and a decrease in lost productivity due to poor health.


 
Upping Employee Wellness Results

A hospital system with 100 sites of care wanted a way to keep healthcare premiums and co-pays down for its employees, so it turned to its health insurer to develop a wellness plan.

For every dollar spent to incentivize employees to improve their health, the employer saved $6. The program resulted in significant clinical improvements in risk factors such as cholesterol, blood pressure, body mass index, exercise and tobacco use.

The biggest challenge was getting and keeping people engaged. Like an estimated 86% of the country’s employers, the company had offered a wellness program in the past, but it achieved only modest success through nominal rewards to employees.

The turnaround in participation occurred when the company changed its prospecting. It asked employees to complete a voluntary personal health profile that measured risk factors. Those with low risk factors were immediately awarded an annual premium reduction of at least $500. Those with two or more risk factors could earn that incentive by working with a health coach. Those who declined to participate were not eligible for discounts.

Employees with targeted chronic diseases such as diabetes, coronary artery disease or congestive heart failure—as well as those who were pregnant—were eligible for additional incentives if they worked with disease managers who monitored their medication, medical checkups and other crucial health activity. Those employees earned an additional $460 per year in premium discounts.

How is your wellness approach doing? Talk with our benefit specialists today about potential partnerships available from our selection of top carriers that may make you the next featured success story!

 
The Gray Office

According to one government estimate, a major part of the growth in the U.S. labor force is among workers ages 55 and older, and those who already hold jobs are less likely to be leaving.

As your workplace ages, be sure your benefits stay in step. Older workers are keenly interested in health and wellness as well as investment strategies. This is the right population to target with travel benefits, trust fund advice for those with grandchildren, long-term care and annuity options, group purchasing benefits and specialty medical benefits.

Health screenings are popular with older employees. These include free programs that are offered by local charities for hearing and vision, as well as package deals offered through your health insurer that cover heart and vascular wellness. Some companies offer group discounts for participating employees.

Whether you offer an employer-sponsored investment program or not, your employees will very likely appreciate a free seminar that gives guidelines on retirement planning. It is often possible to dovetail the seminar with the opportunity to set up an individual retirement fund if your firm doesn’t offer a plan in its benefits menu. You can also offer informational sessions on other investment options that are of particular interest to your older workers.

If you aren’t sure what would most appeal to them, call us. We have some ideas for you.

 
 


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  Retirement Plans Needed!

Based upon the results from the Employee Benefits Research Institute’s 2011 Retirement Confidence Survey (RCS), workers are skeptical that Social Security will meet their retirement needs. Just one third of workers expect Social Security checks to be a major source of income in retirement. What’s worse, many have depleted or borrowed against retirement funds during the recession.

Bottom line? Workers are confused and worried about their retirement futures. Now might be a great time to remind them of the valuable retirement benefits you currently offer. Provide your workers with information and tools to estimate their future needs, including what part Social Security may play, and show them how to maximize the potential of your offerings. Consider automating enrollment in a retirement plan with an opt-out function to maximize participation. Call us. We can help you get started.


COPYRIGHT ©2011. This publication is designed to provide accurate and authoritative information in regard to the subject matter covered. It is understood that the publishers are not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert advice is required, the services of a competent professional should be sought. 01/12